ScanToPDF Case Studies
AMS
Country: Ireland
Business Type: Aluminium extrusion
Business Summary: – AMS specializes in aluminium extrusion, powder coating, anodising, and sheet metal fabrication, supplying a diverse range of thermally efficient aluminium windows, doors, and commercial systems across various business divisions
Requirements : All internal and external documents docs such as GRN’s, Purchase Invoices, Work orders etc are scanned to our ERP system.
Solutions Provided: Batch Scanning With Barcodes – ScanToPDF
CUSTOM FITTINGS
Country: UK
Business Type: Manufacturer of Hose Fittings, Pipe Fittings, Adaptors & Connectors
Business Summary: Trading for more than 40 years, Custom Fittings is a leading manufacturer of hose, pipe fittings and adaptors. We have an international reputation for manufacturing fittings of the highest quality, using the best materials at the best prices. We have one of Europe’s most comprehensive collections of high quality stainless steel adaptors, connectors, hose and tube fittings and our products meet our Quality Assurance policy as outlined in AS9100 and ISO9001.
Requirements : Custom Fittings needed to automate the processing and uploading of documents into their Epicor ERP system and chose a bespoke solution based on our Batch Scanning With OCR Zones solution. Files that have already been scanned across several departments are processed and saved into the folders needed for the final upload to Epicor. The solution automatically recognises each type of supplier invoice and reads the data required for indexing from pre-defined zones on the invoice.
Solutions Provided: Batch Scanning With OCR Zones
Additional Plugins:
RUSSELL ROOF TILES
Through initial setup and later expansion of it’s use, O Imaging – and George in particular – provided fantastic support. This, and the fact that ScanToPDF is a very cost effective product, made for a very successful implementation.
Chris Bailey
IT Manager – Russell Roof Tiles
Country: UK
Business Type: Manufacturer of a range of concrete roof tiles and fittings.
Business Summary: The company was originally founded in 1892 as Alexander Russell. Russell Roof Tiles was formed in 1986. Russell Roof Tiles offer a growing range of roofing solutions for both commercial and housing projects. Our clients include all of the major national house builders, numerous local authorities, Primary Care Trusts and care home providers as well as numerous commercial projects.
Requirements : Russell Roof Tiles wanted to implement document barcoding in support of the wider aim to introduce a ‘document management’ system. O Imaging supported the initial setup of Scan2PDF, which enabled us to achieve the required functionality to process incoming documents and output them in a way that could be imported to the document management system. The highly configurable capabilities enabled us to later adapt to changing requirements and quickly implement effective solutions.
Solutions Provided: PDF Acquire Barcode Server
Additional Plugins: Document Profile Selector
RUSSELL ROOF TILES
Through initial setup and later expansion of it’s use, O Imaging – and George in particular – provided fantastic support. This, and the fact that ScanToPDF is a very cost effective product, made for a very successful implementation.
Chris Bailey
IT Manager – Russell Roof Tiles
Country: UK
Business Type: Manufacturer of a range of concrete roof tiles and fittings.
Business Summary: The company was originally founded in 1892 as Alexander Russell. Russell Roof Tiles was formed in 1986. Russell Roof Tiles offer a growing range of roofing solutions for both commercial and housing projects. Our clients include all of the major national house builders, numerous local authorities, Primary Care Trusts and care home providers as well as numerous commercial projects.
Requirements : Russell Roof Tiles wanted to implement document barcoding in support of the wider aim to introduce a ‘document management’ system. O Imaging supported the initial setup of Scan2PDF, which enabled us to achieve the required functionality to process incoming documents and output them in a way that could be imported to the document management system. The highly configurable capabilities enabled us to later adapt to changing requirements and quickly implement effective solutions.
Solutions Provided: PDF Acquire Barcode Server
Additional Plugins: Document Profile Selector
ST. EVAL
ScanToPDF is a robust and reliable solution for high volume document scanning, separation, and naming. The installation was straightforward and their support is excellent.
Harry Young-Jamieson
Managing Director
Country: UK
Business Type: Candle and fragrance brand
Business Summary: St. Eval is an independently owned candle brand and manufacturing company based in Cornwall, UK
Requirements : St. Eval wanted to automate the scanning and uploading of important documents to their ERP.
Solutions Provided: PDF Acquire Barcode Server
Certex GB
Country: UK
Business Type: Mechanical or Industrial Engineering
Business Summary: Certex (UK) belong to the business unit Lifting Solutions within Axel Johnson International. The business unit is a global player that specialise in lifting equipment, steel wire rope, height safety and services. It operates as a group of companies that supply wire rope, hoists, overhead cranes and other lifting products together with connected services.
Background: Certex wanted to automate the scanning and uploading of their works orders into Microsoft SharePoint.
Requirements : Process scanned documents in batches, and name using a printed works order number and account number extracted from the image using OCR. Write PDF to network shared folder and also upload to SharePoint
Solutions Provided: Batch Scanning with OCR Zones & PDF DataConnect SharePoint Connector
CMT INC. USA
Country: USA
Business Type: Aerospace – Machining – Sheet Metal – Metal Bonding – Tooling – Special Processes – Machined Parts – Sheet Metal Parts
Business Summary: Craft manufacturing and Tooling, Inc. was founded in 1988 and began as a CNC Machining subcontractor to the growing aerospace business base in beautiful Hot Springs, Arkansas. Since then, CMT has evolved into a fully integrated aerospace and defense component supplier.
Background: Scanning of documents required manual file name entry based upon data printed on the scanned document along with manual browsing to, and selection of, the correct folder location on the server for saving of document.
Requirements: Process scanned documents in and name using a 2D barcode extracted from the image using barcode recognition. Write PDF to network shared folder.
Solutions Provided: ScanToPDF Standard Edition + Auto File Namer plugin + Barcode Recognition plugin + Device Profiles plugin.
CSA Sp. z o.o.
Country: Poland
Business Type: Metal Industry Supplier
Business Summary: CSA Sp. z o.o. is an experienced high-tech metal industry supplier that specialises in manufacturing steel structures.
Background: CSA required a server based solution for separating PDF business documents containing barcode labels.
Solution Provided: PDF Acquire Server Pro – ScanToPDF
Green-tech
Country: UK
Business Type: Landscaping Supplier
Business Summary: Green-tech provide professional grade landscaping materials and wholesale garden supplies for landscape contractors, architects, designers and landowners.
Background: Green-tech wanted to automate the scanning and uploading of pick note documents into their SAP B1 ERP system.
Solution Provided: Batch Scanning With OCR Zones & PDF DataConnect SAPB1 Connector
Jet-Tek
Country: USA
Business Type: Aerospace Hardware Distribution
Business Summary: Jet-Tek is a supplier of specialized aerospace-grade hardware to the commercial and military aviation industries, and space technology companies.
Background: Our industry requires meticulous and comprehensive handling of paperwork in order to establish and maintain the authenticity of our products. We are required to maintain physical and electronic copies of all paperwork related to each item that we supply. In the past, this required manually scanning documents in bulk, and then sorting through the large documents to find the necessary information.
Solutions Provided: Batch Separation, Barcode Recognition, Automatic File Namer, Page Stamper.
Results: “Utilizing ScanToPDF’s solutions, we were able to reduce document processing time by over 90%. In addition, we now have the added capability of electronically searching for any document by file name, which has eliminated hours of work searching through files. The page headers applied to each document have drastically reduced the risk of paperwork being associated with the wrong item, and they make it easier to identify missing pages.”
Johann Dostthaler e.K.
Country: Germany
Business Type: Constructive Wood Products
Business Summary: Since its foundation in 1996, our company has developed into a leading timber trade for constructive wood products in southern Bavaria. The product range is based on the products in demand from carpentry, timber construction and the construction industry.
Background: Dowaholz have been using our PDF Acquire Desktop Solution (in various versions) since 2013. They are using the software to organize our Delivery notes. They scan them, perform Optical Character Recognition to make them into searchable PDF and then their ERP Software attaches the delivery notes to the customer invoices.
Solution Provided: PDF Acquire Barcode Desktop – ScanToPDF ; OCR (scantopdf.com)
Masteroast Coffee Company Ltd
Country: UK
Business Type: Coffee Roasting & Packaging
Business Summary: Masteroast Coffee is an independently owned coffee roasting and packing facility.
Background: Masteroast Coffee wanted to automate the scanning and uploading of important documents used in their production process.
Solution Provided: PDF Acquire Desktop
Saint-Gobain
Country: UK
Business Type: Building Materials Supplier
Business Summary: Saint-Gobain designs, manufactures and distributes materials and solutions for various industrial application markets.
Background: Saint-Gobain have been using our ScanToPDF Batch Scanning With Barcodes product for 8 years. Recently they have expanded their business with us to make use of our sister product – PDF DataNet to automate the processing of PDF orders.
Solution Provided: Batch Scanning With Barcodes – ScanToPDF
